• homepage

    MyClubMate delivers systems that are tailored in-house to suit your clubs individual needs. No matter what sport you are involved in, MyClubMate can give your club an easy to use, time saving system with the professional look your members expect.

    Our systems are primarily targeted towards clubs, and in particular, the functionality within it is designed to help minimise the time and effort required by unpaid volunteers to run their club well and keep all channels of communication open between the club and its members.

    • Player Admin

      Securely register or reregister players, check their history, find out who has paid and who still owes you money, grade them, add comments and check out loads of reports and statistics about your players.

      For more details click here

    • Online Registration

      Enable your Players and/or Teams to register online, quickly and easily and ensure that you capture the data that you and your association needs. Various configurations are possible and you have the option of accepting Credit Card payments online using a choice of solutions to suit both large and small clubs alike. Register ONLINE not INLINE...

    • Offline Registration

      Register or reregister players, check their history, find out who has paid and who still owes you money, grade them, add comments and check out loads of reports and statistics about your players.

    • Age Managers

      Age Managers can be given access to as much or as little as you wish. Many clubs will restrict Age Managers access to just the players in the Age Groups that the Manager looks after

    • Team Managers & Coaches

      Team Managers and Coaches get a separate area to login to which gives them access to manage and communicate with their team and other Team Managers in the same Age Group.

    • Club Websites

      We can design and build a custom website for your club, or you can use one of our standard templates, or we can host your website that you manage yourself, or you can just run your own website through another company and link in with the components of our system that you want to use, the choice is yours....

    • Club Emails and SMS

      One of the biggest requirements of being a successful club is good communication. Sure, members can look at your website and eventually find what they are looking for, but often they need a push. WIth our system, you can easily send a club email to every member in your club, or a subset of your past or present members with just a few mouse clicks. Emails are personalised and sent out as individual emails, safe and securely... and logged.

    • Association Level

      Associations using our system have read access to most of the Player and Team Data, excluding any financial data. Associations can suspend a player, and there are numerous reports available, such as detailing players that have registered in multiple clubs. Various search options are also available (ie by name, emailID, phone number, ID number) making it easy to find a player without knowing what club the player plays for.

    • Custom Solutions

      MyClubMate is a small local company based in Sydney. We understand the need of clubs, and strive to provide clubs of all sizes with the facilities they need to run their club smoothly and effciently in a way that suits them. If our system doesn't have what you need, let us know and we will add the functionality for you.

    • News

      MyClubMate now has more than 80 clubs running our software across 8 different associations in various different sports.

      MyClubMate can be yours for as little as $1 per active member, per year! This is not a typo, it is real pricing, and it it designed to enable smaller clubs the same access to high quality systems as much larger clubs alike.

    • Customer Feedback

      I thought you would like to know that the mother of one of our junior players said she has just registered all of her kids for 7 sports recently and that our registration system/process was by far the easiest to use. So well done and thanks for helping make us look good!

      We have had very positive feedback on our registration process this year, so thank you for all your help getting us up and running.

      Im really loving what MyClubMate can do already!

  •  
    • Player Admin
    • Online registration
    • offline registration
    • age managers
    • team managers and coaches
    • club websites
    • club emails and sms
    • competition management
    • custom solutions
    • Player Admin
      player admin

      Securely register or reregister players, access members records, check members history, financial standing, grade them, add comments etc. Automatically generates useful time saving reports and statistics.  Export data to csv files or Photos to ZIP files.

      Age Groups and Teams
      Managing Age Groups and Teams is a snap with our system - Easily create or modify age groups, specify the registration fees for Students and Non Students, specify various restrictions to Age Groups and Teams as you see fit. It is also very easily to allocate who the Age Managers are, as well as Team Managers, Team Coaches, and Team Referees or Umpires....
      Adding Players to a team is painless. The program will list players in the same Age Group as the team that are not assigned to a team - you click on the players name and then click on the Add to Team button and that is it!
      Player Information
      A wealth of information is available to be collected during registration and built upon during the time the player is within the club. This information can be invaluable to the club. For example, optionally, we can collect Parents Occupation so if the club needs a handyman to do some work, you can use a club member - we also collect and make availble Player Medical conditions, which can be printed on the players ID cards if required...
      Information collected is targetted as required by the club or it's association. Additional information can be collected, or if not required, can be removed from the registration screens from within the club config screens
      Club Emails and SMS
      The heart of any successful club is it's ability to communicate well with it's members. With MyCluMate, you can easily send an email to the appropriate groups of members quickly and easily. Just construct you email, click send, and choose the group(s) you want to send it... unpaid members, last years members, team managers or coaches.. and then further reduce the lists by only including the Age Groups you require....
      No longer do you have to worry about keeping a separate list of email addresses, as the emails dynamically built from the data in the system. Choose your target audience, and hit send...
      Reports and Statistics
      As well as the standard reports and Statistics that are constantly being added to as clubs realise the potential of the information available, we provide you with the ability to select and export the data into your favorite spreadsheet program.
      Lots of reports are available such as: Players Left the Club & Joined another Players Joined the Club from another Players Registered in Multiple Clubs Officials who haven't signed WWC Players not assigned to a Team Teams that are in Need of Players Statistics of players within Age Groups Players that have not paid. Players that have not re-registered and many more....
    • Online Registration
      online registration

      Enable your Players and/or Teams to register online, quickly and easily and ensure that you capture the data that you and your association needs. Various configurations are possible and you have the option of accepting Credit Card payments online using a choice of solutions to suit both large and small clubs alike.

      Accept Credit Cards Online
      We can provide you with a choice of Online Credit Card facilities to suit both large and small clubs alike. Using the Verisign Gateway Solution together with your Banks Internet Merchant Account is the perfect solution for large clubs with 700 or more players, whereas for smaller clubs we can utilise PayPal. Once payment is confirmed, the players Payment Status is updated so there is nothing left to do except put the player in a team....
      Accept Credit Card payments online using a secure Gateway and your Internet Merchant Account, our shared Merchant Facilities or just use PayPal
      High Quality Data Validation
      Our validation routines have been continuously improved upon over the years to the point that data input is generally very clean. Player Ages are validated, email addresses, phone number fields accept only numerics. For younger players, parent contact details are also required as well as ticking the acceptance of the clubs Terms and Conditions...
      High Quality validation at registration time ensures that the club can communicate effectively with it's members throughout the system...
      Family Discounts
      Most clubs have some form of family discount, or discount scheme built around some other area that helps to make the club distinct from other clubs. We have a number of discount schemes available for you to choose from, some simple, some more complex. If your clubs discount scheme is not one that we currently support we will add it to the system for you, as the system needs to work for you, not the other way around.....
      Also the ability to provide other discounts, such as a discount for paying online
      Include the Data you need
      The system can be configured to include or exclude data that is relevant to your club. Some clubs want to know the school that a child is likely to attend NEXT year as well as this year (ie if their season spans 2 school years), others don't need school information at all. With MyClubMate, you choose....
      If there is information your club or association wants to capture that currently isn't in our system, we will generally add the facility for you, free of charge...
      Fully Mac Compatible
      Of course, the online registration system is open to everyone, include Mac Users, Windows users and Linux users. Internet Explorer, Safari, Firefox are all compatible with the Online Registration System.
      Due to the fact that some of the club admin functions are extremely complex and ahead of their time, a few functions do not work with some older versions of OSX for Macs.
      Optional Team Registrations
      Some clubs allow, or even encourage, Team Registrations. If you want it, you can have it, it is optionally available at no extra cost. In addition, the system can be configured to automatically send "Invite Notifications" to players that are invited to join the team, or you can go with a simple Team Password, whichever suits you best...
      When Team Registrations are active, you can also allow Players the choice to register even if they aren't associated with any team, or restrict it so that a player can only register if they have a team to play in....
      Optional Email Notification
      Optionally, within the Club Config settings, you can set the Online Registration modules to email the club registrar any time a player registers or reregisters.
      This can be extremely useful after the bulk of registrations are over....
    • Offline Registration
      offline registration

      Use our Windows based software to run your club registration days in locations with no internet access.

      Even if you have no internet access players can register electronically and your data can be sync'ed with your online version at the end of the day

    • Age Managers
      age managers

      Age Managers can be given access to as much or as little as you wish. Many clubs will restrict Age Managers access to just the players in the Age Groups that the Manager looks after

      You can restrict access to certain age groups, allow or disallow access to players financial information and various other security access options

    • Team Managers & Coaches
      team managers

      Team Managers and Coaches have access to a separate area to login to where they can manage and communicate with their team and other Team Managers in the same Age Group.

      Team Managers have access to a number of areas, restricted to their own teams. Clubs can optionally allow Team Managers to have access additional functionality such as being able to have a Team webpage, update contact details of players in the team, and to SMS the team.

    • Club Websites
      club websites Club Websites

      We can design and build a custom website for your club, or you can use one of our standard templates, or we can host your website that you manage yourself, or you can just run your own website through another company and link in with the components of our system that you want to use, the choice is yours....

    • Club Emails and SMS
      Send Club Emails

      One of the biggest requirements of being a successful club is good communication. Sure, members can look at your website and eventually find what they are looking for, but often they need a push. WIth our system, you can easily send a club email to every member in your club, or a subset of your past or present members with just a few mouse clicks. Emails are personalised and sent out as individual emails, safe and securely... and logged.

      Lots of groupings puts your club in control. Send emails to members that haven't yet paid, or haven't reregistered. Send emails to all Team Managers of Junior Teams, all Referees of all Senior teams or your Ground Controllers... the choice is yours.

    • competition management
      association level

      Associations using our system have read access to most of the Player and Team Data, excluding any financial data. Associations can suspend a player, and there are a number of reports available, such as detailing players that have registered in multiple clubs. Various search options are also available (ie by name, emailID, phone number, ID number) making it easy to find a player without knowing what club the player plays for. Transferring players from clubs DB to associations DB happens automatically, behind the scenes, without you doing anything.

      We have an online competition admin system which is second to none. Clubs can grade their teams. Associations can either use the auto division allocation program (for example for SSGs) or "Drag and Drop" teams into Divisions. Auto Generate a full draw in minutes using a choice of 3 different draw templates, specify the Date Round 1 is played and the system can auto allocate the dates for all other rounds and then generate times and locations for the whole draw in just a few clicks. Games can even be allocated to grounds closest to where the players in the "home" team live!!

    • custom solutions
      custom solutions

      MyClubMate is a small local company based in Sydney. We understand the need of clubs, and strive to provide clubs of all sizes with the facilities they need to run their club smoothly and effciently in a way that suits them. If our system doesn't have what you need, let us know and we will add the functionality for you.

      Our smallest club had 30 players and our largest club had over 2,000 players register in 2008!

  • Sports

    Select your sport

  •  
    • You should already be familiar with the functionality that comes as standard. If you require anything extra we can add it for you

    • Use your own design or choose a template. We can fully customise the colours and layout, or even create a new site from scratch

    • Contact us and request a demo, or go ahead and purchase to get the ball rolling

    football templates

    football templates
    left arrow
    right arrow
  •  
    • You should already be familiar with the functionality that comes as standard. If you require anything extra we can add it for you

    • Use your own design or choose a template. We can fully customise the colours and layout, or even create a new site from scratch

    • Contact us and request a demo, or go ahead and purchase to get the ball rolling

    netball templates

    netball templates
    left arrow
    right arrow
  •  
    • You should already be familiar with the functionality that comes as standard. If you require anything extra we can add it for you

    • Use your own design or choose a template. We can fully customise the colours and layout, or even create a new site from scratch

    • Contact us and request a demo, or go ahead and purchase to get the ball rolling

    cricket templates

    cricket templates
    left arrow
    right arrow
  •  
    • You should already be familiar with the functionality that comes as standard. If you require anything extra we can add it for you

    • Use your own design or choose a template. We can fully customise the colours and layout, or even create a new site from scratch

    • Contact us and request a demo, or go ahead and purchase to get the ball rolling

    table tennis templates

    table tennis templates
    left arrow
    right arrow
  • Contact US

    If you would like further information, require access to our demo site, or just want to sign up and save your volunteers a huge amount of time, please fill in the form on the left. Please ensure that at least your email address and/or phone number (including area code) is correct so that we can reply... or call us on 0402 033 941

    • Name
    • Club
    • Phone Number
    • Email Address
    • Location
    • Sport(s)
    • Number of Teams Players
    • Notes